HairTransplant Nashik (“we,” “us,” or “our”) is committed to protecting your privacy and ensuring the safety and security of any personal information you share with us.
This Privacy Policy explains how we collect, use, store, and safeguard your information, whether you’re visiting our website, submitting a consultation form, or undergoing treatment at our clinic.
By using our services or accessing our website (www.hairtransplantnashik.com), you agree to the terms of this Privacy Policy.
Who We Are
HairTransplant Nashik is a hair restoration clinic located in Nashik, Maharashtra, providing medically approved treatments including FUE, FUT, PRP therapy, and laser-based hair regrowth solutions.
We operate under strict ethical and medical standards, and we fully comply with relevant data protection laws, including the Information Technology Act, 2000 (India), GDPR (EU), and CCPA (California).
Information We Collect
We may collect the following categories of personal information:
Personally Identifiable Information (PII)
- Full name
- Phone number
- Email address
- Physical address
- Date of birth or age
- Photographs (for medical evaluation or treatment monitoring)
- Payment and billing information
- Identification documents (for verification, if required)
Medical Information
- Treatment history
- Health conditions relevant to hair restoration
- Lab reports and diagnostic assessments
- Consultation notes and post-operative instructions
Technical & Usage Information
- IP address
- Browser type and version
- Device type and operating system
- Referring URLs
- Session logs and page visits
- Cookies and tracking data (see Section 10)
How We Collect Information
We may collect your information through:
- Online consultation forms
- Appointment booking
- In-person consultations and clinical visits
- Email and phone communication
- Website usage tracking via analytics tools
How We Use Your Information
Your information is collected and used only for purposes that are necessary, including:
- To provide medical consultations and hair restoration treatments
- To assess your eligibility for procedures
- To respond to inquiries or schedule appointments
- To maintain medical records in compliance with healthcare standards
- To process payments securely
- To send appointment reminders, follow-up messages, or updates
- To improve our website, services, and user experience
- To meet regulatory, legal, or insurance-related obligations
Legal Basis for Processing (under GDPR)
We process your data based on:
- Your explicit consent
- Medical necessity (for diagnosis or treatment)
- Legal obligations (health regulations, taxation, etc.)
- Legitimate interests (service quality improvement, fraud prevention)
Data Sharing and Third-Party Access
We respect your privacy. We do not sell or rent your data. However, we may share your information with:
- Medical personnel within our clinic (on a need-to-know basis)
- Diagnostic labs or imaging partners (with your consent)
- Payment gateways and financial processors
- IT service providers (website hosting, CRM tools, security systems)
- Legal or regulatory authorities, when legally required
All third parties are bound by confidentiality obligations and are contractually obligated to comply with data protection norms.
Data Retention
We retain your information only as long as necessary to fulfill the purposes for which it was collected or to comply with applicable legal obligations. Medical records are typically retained for at least 3–5 years, or as required by law.
Once the retention period expires, we securely delete or anonymize your data.
Data Security
We take data protection seriously and have implemented:
- SSL encryption on our website
- Access control systems for clinic records
- Encrypted storage for sensitive documents
- Staff training on confidentiality and data handling
- Regular audits and security testing
However, no system can guarantee 100% security. We encourage users to avoid sharing sensitive information over unsecured networks or devices.
Your Rights
Under applicable laws (e.g., GDPR, CCPA), you may:
- Request access to your personal data
- Request correction or deletion
- Withdraw consent at any time (where applicable)
- Request restriction or object to certain types of processing
- File a complaint with a data protection authority
To exercise any of these rights, contact us at: privacy@hairtransplantnashik.com
Cookies & Tracking Technologies
To improve your browsing experience and better understand how users interact with our website, HairTransplant Nashik uses cookies and similar tracking technologies. These small data files are stored on your device when you visit our site. Cookies allow us to recognize your browser, remember your preferences, and provide features tailored to your visit. They also help us analyze website traffic and performance using tools like Google Analytics.
Cookies may collect data such as:
- Which pages you visit most frequently
- How long you stay on each section of the site
- What type of device and browser you’re using
- Your general geographic location based on IP address
We use this information solely for internal analytics and website optimization. You have full control over how cookies are used. Most browsers allow you to view, manage, or delete cookies and even block them entirely. However, please note that disabling cookies may affect the functionality and performance of certain features on our site, such as appointment forms or session-based content.
Children’s Privacy
HairTransplant Nashik is a medical clinic that provides services intended for adults only. Our website and treatments are not directed toward individuals under the age of 18. We do not knowingly collect, store, or process personal information from minors. If you are under 18 years of age, please do not use our website or submit any personal information.
If we become aware that we have unintentionally received information from a person under 18 without verified parental consent, we will take immediate steps to delete such data from our records. Parents or guardians who believe their child has shared personal information with us may contact us at privacy@hairtransplantnashik.com to request prompt removal.
International Transfers
While HairTransplant Nashik is based in India and most of our data handling occurs domestically, we may use secure third-party services, such as cloud storage providers or digital CRM systems, that store or process data on servers located in other countries. These jurisdictions may have data protection laws that differ from those in your home country.
Whenever we transfer personal data across borders, we take appropriate measures to protect your privacy. This includes using Data Processing Agreements (DPAs) with our vendors and relying on legal safeguards such as Standard Contractual Clauses (SCCs), where applicable, to ensure adequate protection and compliance with international standards.
Updates to This Policy
To reflect evolving legal, technological, and operational developments, we may periodically update this Privacy Policy. Any significant changes will be posted on this page with an updated “Effective Date” so that you are always informed about how your personal information is handled.
We encourage users to review this page from time to time to stay informed about our privacy practices. Continued use of our website or services after any policy changes will be deemed acceptance of those updates.
Contact Us
For any questions, data access requests, or privacy-related concerns, please contact:
HairTransplant Nashik
Plot No. 123, NSK Complex, College Road,
Nashik, Maharashtra 422005, India
Email: hairtransplantnashik@gmail.com
Phone: +91 894 609 9784